Frequently Asked Questions
OSIP Online ServicesQ. What are the system requirements to use OSIP Online Services?
OSIP Online Services supports Internet Explorer (IE8-11), Chrome, Firefox, and Safari. The Annual Report works best with Internet Explorer. Please Note: OSIP Online Services does not support the “Auto-fill” feature of these browsers.
OSIP Online Services is an online system for Self Insured employers, their representatives and support personnel to electronically administer and manage their communiques and regulatory required responsibilities.
A. Coming soon: Enhanced Annual Report features
Employers and Group Administrators can:
- select or change an actuary
- submit financial statements
- access the Self Insurer’s Annual Report e-filing system
Group Administrators can also submit Core Member Data
Public Employers and JPAs can:
- access the Self Insurer’s Annual Report e-filing system
- submit Actuarial Summaries & Studies
- update their profile
- de-select employers
Each of the tasks listed above have been designed to require minimal input and finished in a matter of minutes. Therefore, there is no need to “save” any work, only enter and submit.
Yes, user guides may be found on the Forms, Publications, and Reports page.
Sign in with the same username and password used to file the Self Insurer’s Annual Report, or email OSIP@dir.ca.gov.
Please email OSIP@dir.ca.gov to retrieve or reset your information.
You may also reset your password by answering the security question you chose during registration. An email will be sent to the email address also entered at registration. Click on the link in the email to choose a new password.
One PDF up to 15MB can be attached to each financial statement or actuary summary & study submission. Please email your attachment to OSIP@dir.ca.gov if your file is larger.
- At the top of each page is general guidance or requirements related to the screen information displayed
- The tool provides error messages for invalid entries
- Tips will display while hovering over
- Whenever a successful update is made the user will see a confirmation screen and receive a confirmation email.
- User guides also contain helpful tips and instructions
Please contact OSIP via email at OSIP@dir.ca.gov
OSIP Online has its own navigation options built in to the application. Please do not use the navigation buttons your browser provides once you are logged in.
Convert figures into US dollars and round to the nearest dollar.
This is a generic message that may be triggered by numerous issues. However, one of them occurs occasionally that requires the cache of your browser to be cleared. The easiest way to do this is to close and open your browser. Please note you will lose anything entered into the application up to that point.
ActuariesQ. I am trying to register as a new Actuary with OSIP. What do I do if I don’t see my designation in the pull down list?
The new Actuary Registration form is meant to combine the practical need of contact information and reflect regulatory qualifications. The regulations are very specific as to which professional designations are required to meet the minimum qualifications (http://www.dir.ca.gov/t8/15209.html). Therefore, within the form itself, OSIP is asking about and tracking only the designations mandated as meeting the regulatory qualifications. There are many other professional designations which can be earned and included in the written study, but they are not required for Actuary Registration.
One difference is the seven certification questions asked previously to ensure qualification to submit actuarial summaries & studies, has been reformatted so you only have to answer one time for all certification questions.
This means the employer has not yet selected you as the current actuary. Please contact the employer directly to discuss making their update to the system.
No. There is not an automated notification from OSIP Online to your clients if you change Actuarial Firms.
Financial StatementsQ. How many financial statements can self-insured groups submit through OSIP Online?
Un-audited financial statements are due March 1st and can be submitted as often as needed before July 1st or until an audited statement has been filed, whichever comes first.
Audited financial statements can only be submitted once and are due July 1st.
Submissions will be accepted for financial year end dates between January 1 of the prior year and the current date.
Annual ReportsQ. I entered my user ID and password but was not able to get the annual report.
Try selecting either Employer or TPA under your login information.
Please contact OSIP at OSIP@dir.ca.gov to request a new password and to have the system reset.
If you have an adjusting location that is self‐administered, log in as the employer first. The system will bring you to a screen that requires you to change your password and answer a security question (see screen print below).
Log out, then log back with TPA selected under the same user ID and the new password just created. You can now complete the self‐administered portion of the Liabilities by Reporting Location section.
This could be because OSIP was not notified of the TPA change. On the date of transfer the former TPA should submit a Report of Transfer of Records to OSIP and to the new TPA.
An Interim OSIP Annual Report must be filed by the self-insured and former TPA within 30 calendar days of the transfer.
TPAs can select Edit any time before the employer submits the report to OSIP. After the report is submitted, the employer will have to create an amended report and they, the TPA, and any additional TPAs will have to retype all the information.
Follow the same basic process to file an amended report:
- The employer must log-in at https://apps.dir.ca.gov/OSIP/ , click Amend on the Welcome screen, fill out the report, then click Save & Close.
- The TPA(s) re-types their portion(s).
- The employer will see a check mark by the TPA name(s) on the first screen of the report. When all sections are complete the employer can submit the entire report to OSIP by clicking Submit.
- The employer will receive a confirmation email along with a PDF copy of the entire report.
You still need to file an Annual Report as long as there are open claims. However, if your certificate has been revoked for more than 3 years, in the fields for employment and wages paid in current calendar year, enter zero "0".
User ID and password letters were sent to the self‐insured employers and to third party administrator’s main adjusting location as indicated by our system. You will need to contact the main location of your company to obtain the user ID and password after the main location changes it.
Please see the Labor Code §§ 4800 and 4850 Reporting Requirements bulletin and regulations.
California Code of Regulations, Title 8, Sections 15600(f) and 15605(B).
§15600(f) The payments made by a self‐insured employer directly to injured employees or their dependents as compensation pursuant to Labor Code divisions 4 and 4.5 including vocational rehabilitation maintenance and salary continuation payments pursuant to Labor Code sections 4800 and 4850. In reporting periods beginning July 1, 2013, and later, for the purpose of calculating self‐insured employer assessments only, the indemnity amount attributable to payments made pursuant to Labor Code sections 4800 and 4850 will be calculated as if those payments had instead been made at the applicable temporary disability rate.
§15605(b) No later than December 1 of each year, the Manager of Self‐Insurance Plans shall bill each self‐insured employer for the amount of the individual self‐insured employer's Revolving Fund Assessment, Subsequent Injuries Fund Assessment, Labor Enforcement and Compliance Fund Assessment, Occupational Safety and Health Fund Assessment, Uninsured Employers Fund Assessment, and/or Fraud Surcharge. The billing shall identify each assessment and/or surcharge separately and shall include the calculations utilized to determine each assessment factor. Each individual assessment and/or surcharge shall be determined by multiplying the self‐insured employer assessment factor by the total amount of worker's compensation indemnity paid and reported by each self‐insured employer on its Self‐Insurer's Annual Report during the base year, as determined by the Office of Self‐Insurance Plans. The Self‐Insurer's Annual Report shall include all indemnity payments as defined in section 15600 (f). For reporting periods beginning July 1, 2013, and later, the Self‐Insurer’s Annual Report shall include, as separate items, both: (1) the full amount of any vocational rehabilitation maintenance or salary continuation payments made pursuant to Labor Code sections 4800 and 4850, and (2) the amount that would have been paid for those benefits had they instead been paid at the applicable temporary disability rate. The latter amount will be used when calculating self‐insured employers’ assessments under this section.
1. Go to Tools, click Internet Options.
2. Select the Security tab, and then click Custom Level.
3. Scroll down to Downloads, select Enable, and then click OK.
4. Close your window, and then re-open Internet Explorer. You should now be able to generate a PDF document.
If you have any questions or need additional assistance, send an email to OSIP@dir.ca.gov
SB863Q. What do the new regulations require of California Self Insurers?
All private self insurers must submit an actuarial study and an actuarial summary by May 1st of each year using a valuation date of December 31 of the previous year.
Both current and former private and group self-insurers shall not be required to file an actuarial summary and study if the most recently filed Self Insurer’s Annual Report had either 1) 10 or fewer open claims or 2) less than $1,000,000 of total estimated future liabilities.
Public entities (cities, counties, and school districts) are not required to file actuarial studies.
Senate Bill 863 and OSIP’s emergency regulations became effective on January 1, 2013.
A qualified actuary must be independent, have current experience making California workers’ compensation actuarial projections, have a minimum of $1 million of professional liability and E&O insurance coverage, and have one of the following professional designations; Fellow of the Casualty Actuarial Society (FCAS), or be a member of the American Academy of Actuaries (MAAA), or a member of the Society of Actuaries who is qualified to sign a statement of actuarial opinion on loss reserves.
Under SB863, self insurer’s security deposit will be equal to the actuarial determined undiscounted central estimate, including IBNR, ALAE and ULAE, net of excess insurance. There are a few exceptions where the deposit amount may be adjusted for other factors.
It may be possible to use an earlier valuation date than December 31st. The actuary may be able to perform analysis so the valuation date can be ‘rolled forward’ to December 31st. Your actuary can best explain this and what reasonable limitations exist on this type of analysis and process.
Yes. These reports are different than an actuarial study and collect important and different information.
Audit FAQs may be found at http://www.dir.ca.gov/osip/AuditUnit/Audit-FAQ.html
Office of Self-Insurance Plans (OSIP)
- OSIP Online Services
- Annual Report Login Screen
- Make a Payment
- Get information about self insurance and the requirements to self insure
- Apply to take the Self Insurance Administrator's examination
- Determine if an employer is self insured
- Determine if a person is a self insured administrator
- Frequently Asked Questions (FAQs)